COMMUNICATION

COMMUNICATION

Q.1    Write a brief note on each of the followings:

    * Communication Environment

    * The Mental Filter

    * Symbolizing Stage

Q.2    Write a brief essay (about 500 words approx.) explaining what communication process is, what major stages are involved in it.

 

Ans.1

• Communication Environment:
  

  
   

What surrounds the communicator—signs related to real word—is communication environment.

The actual environment is what our sensory organ either see or imagine or feel the surrounding objects, creatures, smell, taste, etc constitutes communication environment.

However we can be more clear by taking an appropriate example such as: two person talking together on the footpath, the environment over here observed by the communicator is they see the vehicles running in the street by producing black flames, lots of people passing besides them on footpath, sound pollution of vehicles, blown dust particles in the air, lots of shop open at the side of footpath, traffic police arranging the vehicles, smelling the smoke and dust etc. These all the things happening surrounding them is the communication environment while they are communicating.

 

• The mental Filter:
  

  
   

  The mental filter filtrates the detected signs word, symbols, signs, smell, taste, etc. The stimuli detected by the sensory receptor pass through the mind's filter. This gives the clear meaning that what we intake in the mind through the mental filter is already in our mind because the filter is the product of all of one's experience and thoughts.
  

  For an American, if he only knows English and another Nepali one communicate with him then there is no any connection with his mind to intake the words and symbols due to absence of nepali language in his mind. Again, if Nepali guy talk in English then the word and symbols passes through the mental filter of American's so that he can understand. This is the role what the mental filter have.
  

  
   

• Symbolizing Stage:
  

  
   

  Whenever the stimuli intake by the sensory receptor, the minds start to search the symbols or meaning of those stimuli. This stage is called symbolizing stage. For a single symbol there may be different meaning but the fact is that one reacts according to what one can understand.
  

  For example, red flag is kept ahead on the road, it symbolize that there may be any type of danger and force one to use another way. This shows that one's mind symbolized first to know the actual meaning, then only came to the conclusion to change the way.
  

  Since, in most of our communication we uses words which are our most symbols, intended meaning and however concern selecting facial expressions, body movements, hand signals, any other symbolic form.
  

  Sometimes for a single symbol there are multiple meanings, i.e. for example, a person standing straight and looking upside in the sky notify that either he is observing the sky or he is thinking upon some special matters, or may he be keeping eye on flying eagle. This is the possible outcome meanings of that symbol what he understood in the symbolizing stage.
  

Ans 2.

COMMUNICATION PROCESS AND STAGES

    

Communication neither occurs haphazardly in organization nor it happens at once. It is more than a single act. Communication is a dynamic, transactional process of six phases linking sender and receiver:

1. The sender has an idea:
   

   To communicate one should conceive an idea and there must be willingness to share it. This is 1^st step of communication.
   

2. The sender encodes the idea:
   

   When we put our idea into message that our receiver will understand, we are encoding it. After converting the idea into message, we give the form to the message like word, facial expression, gesture, length, organization, tone and style. All of these depend on our idea, our audience, and our personal style or mood.
   

3. The sender transmits the message:
   

   After encoding the idea the sender transmits his message to the receiver, he/she select a communication channel (telephone, letter, memo, e-mail, reports, face to face exchange). This choice depends on your message, your audience location, your need for speed, and the formality required. For example, when the sender selects a communication channel, i. e, verbally, he/she can select a medium like telephone to transmit the message to the receiver.
   

4. The receiver gets the message:
   

   For communication to occur, your receiver must get the message. If we send a letter, our receiver has to read it before understanding it. If we are giving a speech, our listeners have to be able to hear us and they have to be paying attention.
   

5. The receiver decodes the message:
   

   After the receiver get the message he/she must decode the message means they absorb and understand the message. The decoded messages must then be stored in the receiver's mind. If all goes well, the receiver interprets your message correctly.
   

6. Feedback:
   

   After decoding your message, the receiver responds in some way and signals that response to you. Two feedbacks enable you to evaluating the effectiveness of your message: if your audience doesn't understand what you mean, you can tell by the response and refine your message.